[Tp-legal] Data Depositing Agreement

Di Sep 16 12:37:55 CEST 2025

Dear all,

Thank you very much for your helpful input! Pawel and I have answered your comments in the document and made some changes to the document. Please take a look and let us know if you have any other concerns, possibly by the end of the week.

We want to use our next meeting of the AG Legal on September, 30th to finalise the Agreement. We want to encourage everyone to come to the meeting. We promised Philippe to be done by the end of the month, so it is the final countdown. ;)

All the best,
Gianna

Z.6 – Justiziariat, Zentrale Vergabestelle
Telefon: +49 69 1525-2005

Von: Paweł Kamocki [mailto:kamocki at ids-mannheim.de]
Gesendet: Donnerstag, 11. September 2025 09:53
An: Christof Schöch <schoech at uni-trier.de>
Cc: Calvo Tello, Jose <calvotello at sub.uni-goettingen.de>; Genêt, Philippe <P.Genet at dnb.de>; tp-legal at lists.dnb.de; Du, Keli <duk at uni-trier.de>; Iacino, Gianna <G.Iacino at dnb.de>; Trippel, Thorsten <trippel at ids-mannheim.de>; welsch at badw.de; Witt, Andreas <witt at ids-mannheim.de>
Betreff: Re: AW: Data Depositing Agreement

Dear all,

Just to add my three cents to the discussion: I think a contract like this should try to create a fair balance between the parties. If there are natural differences in their situations, the contract should help to even them out a bit.

In practice, the archive often finds itself in a weaker position. Even when both sides are public research institutions, hosting data still brings costs and risks. To keep things fair, some of these risks need to be shared with, or even shifted towards, the depositor.

Another point is that archives are an essential part of the research infrastructure. If they are not told, “this is just a small service, you risk very little”, they may not be motivated to participate, and withot strong archives, the infrastructure as a whole cannot thrive.

That’s why I suggested placing a somewhat bigger share of responsibility on depositors when drafting the contract. Of course, the flip side is that if the terms feel too heavy, depositors may be discouraged—which isn’t good for the infrastructure either.

Finally, I agree it might be helpful to soften the wording a little without changing the actual balance of responsibilities. As a lawyer, I’m used to contracts being written in very clear, no-nonsense terms, but I see your point that these contracts will often be read by non-lawyers.

Kind regards,
Paweł

On Thu, 11 Sept 2025 at 09:08, Christof Schöch <schoech at uni-trier.de<mailto:schoech at uni-trier.de>> wrote:

Dear all,

Thanks for this. I've read the document and made a few comments.

It is true that this reads quite sternly and places a large and very explicit burden of responsibility and liability on the researchers. It would be useful to check where the language can be made a little less threatening.

Compare this with Zenodo (one alternative to a deposit with Text+ that many in DH use). They handle things with a "terms of use" document – https://about.zenodo.org/terms/ – but no service-level agreements, no individual documents signed. Similarly clear with respect to the liability of the researchers (#3), but certainly a lot less stern.

Best wishes,
Christof

On 10.09.25 12:03, Calvo Tello, Jose wrote:
Liebe Runde,
ich habe mich vor ein paar Monaten in einem Treffen mit Gianna und Pawel zu dritt geäußert, dass ein solcher Vertrag sehr strenge Ansprüche an die Forschenden stellt und dies oft dazu führen kann, dass die Leute ihre Daten entweder gar nicht oder nicht bei uns veröffentlichen.
Liebe Grüße
José

Von: Genêt, Philippe <P.Genet at dnb.de><mailto:P.Genet at dnb.de>
Gesendet: Montag, 8. September 2025 10:48
An: tp-legal at lists.dnb.de<mailto:tp-legal at lists.dnb.de>
Cc: Calvo Tello, Jose <calvotello at sub.uni-goettingen.de><mailto:calvotello at sub.uni-goettingen.de>; Du, Keli <duk at uni-trier.de><mailto:duk at uni-trier.de>; Iacino, Gianna <g.iacino at dnb.de><mailto:g.iacino at dnb.de>; Kamocki, Paweł <kamocki at ids-mannheim.de><mailto:kamocki at ids-mannheim.de>; Schöch, Christof <schoech at uni-trier.de><mailto:schoech at uni-trier.de>; Trippel, Thorsten <trippel at ids-mannheim.de><mailto:trippel at ids-mannheim.de>; 'welsch at badw.de<mailto:welsch at badw.de>' <welsch at badw.de><mailto:welsch at badw.de>; Witt, Andreas <witt at ids-mannheim.de><mailto:witt at ids-mannheim.de>
Betreff: Data Depositing Agreement

Dear all,

since it seems we are experiencing problems with the AG Legal mailing list (again!), I hereby forward you Gianna’s mail and CC all of you – just to be sure.

Cheers
Philippe

Liebe Kolleg*innen,

wir möchte gerne das Data Depositing Agreement zeitnah finalisieren, da das Deliverable C4.3 auf das DDA Bezug nehmen wird und bis Ende Oktober fertig gestellt werden muss.

Wir schlagen deshalb eine Abstimmung im Umlaufverfahren vor. Wenn ihr mit dem DDA, das ihr hier<https://docs.google.com/document/d/1z6mVy_DjthN_OkXq8z9_hHhBTAzF84g4vV04REfY8Vw/edit?tab=t.0> finden könnt, zufrieden seid, dann müsst ihr nichts weiter tun. Wenn ihr allerdings noch Änderungswünsche habt, dann bitten wir euch uns diese bis
Montag, den 15. September 2025 mitzuteilen. Wenn bis dahin keine Änderungswünsche eingehen, werten wir euer Schweigen als begeisterte Zustimmung zur fantastischen Arbeit von Pawel und mir. ☺

Vielen Dank und herzliche Grüße
Gianna

Z.6 – Justiziariat, Zentrale Vergabestelle
Telefon: +49 69 1525-2005

--
Philippe Genêt
Koordinator DNB at Text+

Deutsche Nationalbibliothek
Fachbereich Informationsinfrastruktur
Adickesallee 1
60322 Frankfurt am Main
Telefon: +49 69 1525-1847
E-Mail: p.genet at dnb.de<mailto:p.genet at dnb.de>

text-plus.org<http://www.text-plus.org/>
dnb.de<http://www.dnb.de/>

--

  Prof. Dr. Christof Schöch
  Professor for Digital Humanities, FB II
  Co-Director, Trier Center for Digital Humanities
[Trier University, Germany]
  https://dh.uni-trier.de
  https://tcdh.uni-trier.de

--
Pawel Kamocki
Leibniz-Institut für Deutsche Sprache
Telefon: +49-1581-466
Mobil: +33 668076550
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