[IG_Archiv] WG: Call for Comments: Revision of Encoded Archival Description

AfS AfS at dnb.de
Mi Apr 24 09:43:40 CEST 2024 

Liebe Kolleg*innen,

anbei leiten wir Ihnen den Call for Comments zu EAD4 weiter. Die EAD(DDB)-AG bündelt die Rückmeldungen der deutschen Community und freut sich über Ihre Teilnahme am Revisionsprozess bis zum 8. Juli. Details können Sie der untenstehenden Mail entnehmen.

Viele Grüße aus der Arbeitsstelle für Standardisierung
Chantal Köppl


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mailto:afs at dnb.de
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Von: Nils Meyer [mailto:nils.meyer at la-bw.de]
Gesendet: Montag, 22. April 2024 09:18
An: AfS <AfS at dnb.de<mailto:AfS at dnb.de>>
Cc: Emsbach, Eleonore <E.Emsbach at dnb.de<mailto:E.Emsbach at dnb.de>>
Betreff: WG: Call for Comments: Revision of Encoded Archival Description

Liebe Kolleginnen und Kollegen,

entsprechend dem Vorschlag der EAD(DDB)-AG wollte ich gerne noch einmal direkt auf Sie zukommen, um die Expertise des Standardisierungsausschusses einbringen zu können.

Unten finden Sie weitergeleitet den Call for Comments zu EAD4. Der Call for Comments bietet die einzigartige Möglichkeit, sich an der Entwicklung dieses internationalen Standards zu beteiligen und Anforderungen aus der deutschen Archivcommunity einzubringen. Der Call ist rund drei Monate bis zum 28.07.2024 geöffnet.

Zur Bündelung der Rückmeldungen aus der deutschen Community haben wir seitens der EAD(DDB)-AG eine Mailadresse eingerichtet, an die Sie Ihre Kommentare adressieren können. Wir werden ihre Kommentare dann in den Rückmeldeprozess des Technical Subcommittee on Encoded Archival Standards (TS-EAS) einbringen. Die Mailadresse für Rückmeldungen lautet:

ead at la-bw.de<mailto:ead at la-bw.de>

Bitte senden Sie Ihre Rückmeldungen an diese Adresse zeitnah, spätestens bis zum 08.07.2024, damit wir diese rechtzeitig einpflegen und gegebenenfalls Rücksprache mit Ihnen halten können.

Alle weiteren Informationen, einschließlich der zur Kommentierung freigegebenen Dokumente finden Sie in der untenstehenden E-Mail.

Für aktuelle Informationen zum weiteren Verlauf der Entwicklungen zu EAD können Sie auch die EAD-Mailingliste abonnieren:
https://www.loc.gov/ead/eadlist.html

Leiten Sie diese Mail auch gerne an interessierte Kolleginnen und Kollegen weiter.

Die EAD(DDB)-AG freut sich auf Ihre Rückmeldungen!

Viele Grüße
Nils Meyer


[Asterisk_7mm_220dpi_ReduzierungTonwertumfang]

Nils Meyer

Landesarchiv Baden-Württemberg
Zentrale Dienste
Referat „Informationstechnologie, Digitale Dienste“
Olgastr. 80
70182 Stuttgart

Telefon: +49 711 212-4227
E-Mail: nils.meyer at la-bw.de<mailto:hans.mueller at la-bw.de>
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Folgen Sie uns auf Instagram<https://www.instagram.com/landesarchivbw/>, Mastodon<https://bawü.social/@LandesarchivBW>, X<https://twitter.com/LandesarchivBW>, YouTube<https://www.youtube.com/c/LandesarchivBadenWürttemberg> und Facebook<https://www.facebook.com/LEOBW2012>.

Unsere aktuellen Stellenangebote: www.landesarchiv-bw.de/jobs<https://www.landesarchiv-bw.de/jobs>

Von: Encoded Archival Standards List <EAD at LISTSERV.LOC.GOV<mailto:EAD at LISTSERV.LOC.GOV>> Im Auftrag von Cory Nimer
Gesendet: Freitag, 19. April 2024 18:51
An: EAD at LISTSERV.LOC.GOV<mailto:EAD at LISTSERV.LOC.GOV>
Betreff: Call for Comments: Revision of Encoded Archival Description


The Technical Subcommittee on Encoded Archival Standards<https://urldefense.com/v3/__https:/www2.archivists.org/groups/technical-subcommittee-on-encoded-archival-standards-ts-eas__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzEepZAvm$> (TS-EAS) is pleased to release Encoded Archival Description (EAD) 4.0, a draft updated version of the standard for public review and comment. To ensure the greatest possible input from EAD users around the world, the subcommittee is calling for comments on the proposed changes to the current version, EAD3 (deprecated), schema<https://loc.gov/ead/ead3schema.html> and tag library<https://loc.gov/ead/EAD3taglib/EAD3-TL-eng.html>, and the previous version, EAD 2002, DTD<https://loc.gov/ead/ead2002a.html>, schema<https://loc.gov/ead/eadschema.html> and tag library<https://loc.gov/ead/tglib/index.html>. The deadline for comments on the change proposals is Sunday, 28 July 2024. An introductory webinar on how to contribute to this call for comments is scheduled for 24 April (twice with the same content to accommodate different time zones around the world) at 10am UTC (open for registration<https://urldefense.com/v3/__https:/us06web.zoom.us/meeting/register/tZcvcO6tpzgjEtCqrv9QwOF52cC7X36x3_bu*/registration__;Iw!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzElXkByK$>) and 4pm UTC (open for  registration<https://urldefense.com/v3/__https:/us06web.zoom.us/meeting/register/tZItce6spjovH9TrDiOPcC2n5_J8oeIUOKoO*/registration__;Iw!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzH5t8I9p$>). We are looking forward to seeing you there!


The process for this major revision for EAD started in 2021, following the December 2020 approval by the Society of American Archivist (SAA) Standards Committee. Work on the revision draft was completed through monthly virtual meetings of the EAD Team of TS-EAS, two two-day hybrid meetings in August 2022 in Boston and in September 2022 in The Hague, thanks to the Harvard Business School and the Nationaal Archief hosting parts of the EAD Team in-person, a two-day hybrid meeting during the SAA Annual Meeting pre-conference in July 2023 in Washington, DC, and various engagement activities with the international community of EAD users between 2021 and early 2024.

As with the previous revision of its sibling standard, the Encoded Archival Context - Corporate bodies, Persons, and Families (EAC-CPF), the EAD revision has used the design principles (https://github.com/SAA-SDT/TS-EAS-subteam-notes/wiki/Design-Principles/<https://urldefense.com/v3/__https:/github.com/SAA-SDT/TS-EAS-subteam-notes/wiki/Design-Principles/__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzHpmEgvb$>) which TS-EAS introduced in 2021 as a general framework. The proposed changes are based partially on community feedback and partially on bringing EAD up to speed with current developments in the world of archival description as well as the wider context of publishing cultural heritage collections online. In terms of such conceptual aspects, the EAD revision focuses on the following major areas:

  *   Evaluating EAD’s relation to other standards often used in connection with EAD; this includes but is not restricted to
     *   Aligning with EAC-CPF where useful, and
     *   Considering the impact of Records in Contexts (RiC) replacing the existing ICA standards such as the General International Standard Archival Description (ISAD(G));
  *   Enabling more support for the use of Linked Open (Usable) Data with EAD; this picks up on relevant approaches introduced by EAC-CPF 2.0 and includes
     *   Reviewing EAD’s approach to encoding relation(ship)s to other entities;
  *   Simplifying where possible, e.g. by
     *   Revising the terminology used in the names of elements and attributes, and
     *   Aligning the encoding options of elements that include information about the same “things” such as agents or functions;
  *   Concentrating on encoding the descriptive archival information rather than encoding how this information is to be displayed.

Currently available files and documentation

  *   Benefits of EAD 4.0 Infograph<https://urldefense.com/v3/__https:/www2.archivists.org/sites/all/files/Infograph_v2.jpg__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzHcQo8Aw$>
  *   Editorial on suggested changes in EAD 4.0<https://urldefense.com/v3/__https:/www2.archivists.org/sites/all/files/Editorial_ChangesInEAD4.0.pdf__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzID58lTi$>
  *   Draft EAD Schema 4.0<https://urldefense.com/v3/__https:/github.com/SAA-SDT/eas-schemas/releases/tag/v0.1.0-alpha__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzKFLrz5m$> (xsd, rng, nvdl)
  *   Detailed changes from EAD3 to the current draft of EAD 4.0
     *   Transformation routes<https://urldefense.com/v3/__https:/www2.archivists.org/sites/all/files/FromEAD3toEAD4.0_TransformationRoutes.pdf__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzHGlZqWJ$>
     *   Comparison between the technical schemas<https://urldefense.com/v3/__https:/www2.archivists.org/sites/all/files/FromEAD3toEAD4.0_ChangesInTheSchema_Elements.pdf__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzCJhIPVd$>
  *   Draft example files in EAD 4.0<https://urldefense.com/v3/__https:/github.com/SAA-SDT/EAS-Best-Practices/tree/examples/_examples/ead4-call-for-comments__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzJweBZQ3$>
     *   Adapted from previous versions of EAD
     *   Focusing on new and changes elements and attributes

All of these can also be found on the TS-EAS GitHub page<https://urldefense.com/v3/__https:/github.com/SAA-SDT/TS-EAS-subteam-notes/tree/master/ead-subteam/major-revision_2021-2025_documents__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzKw3AnP2$>, where we will continuously add more documentation throughout the call for comments phase.

Current timetable

  *   Mid-April 2024: Call for comments opens
  *   End of April to early July 2024: Four drop-in sessions on the draft of EAD 4.0
     *   Register now for the first of these sessions giving you an introduction in how you can contribute to the call for comments
     *   We will hold this session twice (with the same content) to accommodate different time zones around the world
        *   24 April, 10am UTC: https://us06web.zoom.us/meeting/register/tZcvcO6tpzgjEtCqrv9QwOF52cC7X36x3_bu#/registration<https://urldefense.com/v3/__https:/us06web.zoom.us/meeting/register/tZcvcO6tpzgjEtCqrv9QwOF52cC7X36x3_bu*/registration__;Iw!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzElXkByK$>
        *   24 April, 4pm UTC: https://us06web.zoom.us/meeting/register/tZItce6spjovH9TrDiOPcC2n5_J8oeIUOKoO#/registration<https://urldefense.com/v3/__https:/us06web.zoom.us/meeting/register/tZItce6spjovH9TrDiOPcC2n5_J8oeIUOKoO*/registration__;Iw!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzH5t8I9p$>
  *   28 July 2024: Deadline for comments
  *   Throughout April to July 2024: EAD Team to start discussing comments and change requests
  *   July to September 2024: EAD Team to finalize revision of feedback and prepare a new draft version of EAD 4.0
  *   Q4 2024: Second call for comments on revised version

To give comments on the proposed changes, please contribute directly in GitHub https://github.com/SAA-SDT/eas-schemas/issues<https://urldefense.com/v3/__https:/github.com/SAA-SDT/eas-schemas/issues__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzKutzSB2$> or via the TS-EAS webform (https://www2.archivists.org/standards/TS-EAS-report-an-issue<https://urldefense.com/v3/__https:/www2.archivists.org/standards/TS-EAS-report-an-issue__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzD1qey_9$>). For more information on how to do this, see the “How to Submit a Bug Report or Feature Request for EAD and EAC-CPF tutorial” (https://github.com/SAA-SDT/TS-EAS-subteam-notes/wiki/Submitting-
an-Issue-or-Feature-Request<https://urldefense.com/v3/__https:/github.com/SAA-SDT/TS-EAS-subteam-notes/wiki/Submitting-an-Issue-or-Feature-Request__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzB_zPk0Q$>).

Alternatively, you can also send an email to ts-eas at archivists.org<mailto:ts-eas at archivists.org> with a brief description and the rationale for the proposed change.

To ensure that the revision process is as open as possible, all comments must be attributable to named individuals and affiliated organizations where appropriate. Anonymous responses will not be considered. All change proposals will be made publicly available via GitHub<https://urldefense.com/v3/__https:/github.com/SAA-SDT/eac-cpf-schema/issues__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzLTFClWW$>. E-mail addresses are requested so that we may contact respondents for clarification. We will only use your e-mail addresses in the specific context of the EAD revision and the feedback you have provided.

Kerstin Arnold (Archives Portal Europe Foundation<https://urldefense.com/v3/__https:/www.archivesportaleurope.net/about-us/who-we-are/__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzPS3blZL$>, NL), EAD Team lead of TS-EAS,
Karin Bredenberg (Kommunalförbundet Sydarkivera<https://urldefense.com/v3/__https:/www.sydarkivera.se/__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzA3xDnBg$>, SE) &
Mary Samouelian (Harvard Business School<https://urldefense.com/v3/__https:/www.hbs.edu/__;!!EDx7F7x-0XSOB8YS_BQ!cgbpGuehGQ1edJtmABeADsh7dJGwF7smJa73ivc-O8cJ2IIKRfH9yLf-WlkOxIhshmEX1mfRzyNXFH6PzCMLS_dI$>, US), TS-EAS Co-chairs

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